Fast Facts:

• Bingos help reduce athlete costs for diving.
• Many people have expressed an interest in buying out all of their bingo commitments.
• The number of bingos offered to our club each quarter is based on membership numbers.
• In order to meet our contractual agreements with Sask Lotteries, we are expected to work our own bingos.

Policy Logic:

The Bingo Policy has been implemented to create a fair environment for bingo fundraising while acknowledging that not all families can work bingos.
 
The Bingo Security Cheque amount is set each year based on the previous year’s numbers. The amount is to be calculated as the total amount of bingo funding raised divided by the total number of bingos worked by the club. This number will be rounded to the nearest $10.00.
 

Policy Details:

•  Any athlete diving more than one hour per week is required to work an appointed number of bingos per session.
• The number of bingos that you are required to work is dependent on the level of training the athlete participates in.
• Families with two divers registered in a session, who both have bingo commitments as part of their class fees, will receive a 10% reduction in the number of bingos they are required to work.
• Families with three or more divers registered in a session will receive a 20% reduction in the number of bingos they are required to work, if all three divers are required to work bingos.
• All bingo reductions are rounded to the nearest whole number. Ie: A fractional value greater than or equal to .5 is rounded up to the next whole number.
• Each bingo allotment is to be secured with a $100 Bingo Security Cheque. When more than one bingo is required to be worked, only one $100 cheque is required each month.
• Two additional $200 Bingo Penalty Cheques are required and will be cashed in the event that you do not show up for a bingo session you have agreed to work.
• Bingo Security Cheques will be returned to you as each bingo is worked.
• Bingo Penalty Cheques will be returned at the completion of the year or diving session.
• If you do not want to work any bingos, you are required to indicate this to the Registrar at the time of registration. You may opt to pay $80 for each bingo you are required to work which can be paid out in a lump sum at registration, or added to your monthly class fees.
• Continued membership in the club and renewal of membership will be partly dependant on fulfillment of bingo obligations.
• If you are unable to work a bingo you are signed up for, you must notify the Bingo Coordinator at least 48 hours prior to the bingo(s) you are scheduled to work.  When less than 48 hours notice is given to the Bingo Coordinator, you will be considered a "No Show" and a $200 Bingo Penalty Cheque will be cashed within 30 days of the bingo that was missed for each of the bingos you were scheduled to work.  If you are scheduled to work more than two bingos (ie have friends or family scheduled to work the bingos with you), you will be expected to submit additional $200 penalty cheques for each bingo that was not worked as scheduled.

The adult family members of each athlete are required to sign up for working the bingos as posted at the Shaw Center, Harry Bailey and on the web site. If you do not work a bingo for that posting, your Bingo Security Cheques for those months will be cashed. If you make up the missed bingo in the coming months, a credit will be issued to your account. Account credits will be paid out at the completion of your diver’s session.
 
If you are unable to work your bingo commitments , you have the following three options: arrange for a family member or friend to work them for you, buy out your bingo commitments at registration, or call the Bingo Coordinator at least two weeks prior to the posted bingo date to let them know you are buying it out.
 
When the bingo worker roster for a posted session has not been filled, the Bingo Coordinator will contact club members who are still required to work their bingo commitments, at least two weeks prior to the bingo, to arrange for additional workers. When no club members with outstanding bingo obligations are available to work, members who have already fulfilled their bingo obligations and have requested that their name be put on a waiting list to work additional bingos will be called. These members will be paid $50 to work the extra bingo. This $50 payment is meant to encourage club members to participate in working bingos for the club, as well as provide an opportunity for club members to off‐set their diving expenses. 
 
Within 1 week of a bingo date, if there are still not enough club members available to fill that bingo roster, the Bingo Coordinator will arrange with the bingo hall to have their employees work it for us. These workers are paid $45.
 
Note: This opportunity to work additional bingos is administered under the following restriction: any member that hasn’t fulfilled their bingo commitments takes precedence over those that have. 
The Saskatoon Diving Club will not be held responsible for reminding you of your bingo commitments. Once you have signed up for a bingo, the Bingo Coordinator will attempt to contact you and remind you of the bingo date, but the information is posted at the locations mentioned above, and it is your responsibility to make arrangements to either work your bingos or to buy them out. 
 

• Bingo Security Cheques ‐ $100.00
• Bingo Penalty Cheques ‐ $200.00
• NSF cheques will be subject to a $35.00 fee to cover the costs charged by the bank.
• Bingo Security Cheques will be returned as each bingo is worked.
• Bingo Penalty Cheques will be returned at the end of your diver’s session.
• If you work your bingos, the cost to you is $0.00.

Roles and Responsibilities

Registrar/Bingo Coordinator:

• Applies for Bingo License in May
• Receives bingo Information quarterly.
• Fills out a Revenue/Expense form in October of each year.
• Attends the Bingo Hall Meeting in June and the Bingo AGM in November.
• Forwards bingo information to the Communications Director.
• Manages and monitors bingo communications with the Bingo Hall and Sask Lotteries.
• Records bingo worker sign‐up on a first come, first served basis.
• Records bingos worked per family and updates the executive at each Board Meeting.

Two weeks prior to the bingo date, the Registrar/Bingo Coordinator calls members to request additional workers. Members who have not already worked their bingo commitments are phoned first. If none of those members are able to work the bingo, members who have already worked their bingos, but have expressed an interest in having their name on a waiting list to work additional bingos, will be phoned.

One week prior to the bingo date, the Registrar/Bingo Coordinator calls for outside bingo worker help.

Website/Communications Administrator:

• Posts bingo information on the web site and in the newsletter.
• Posts bingo sign‐up information on the website, and at the pools.
• Sends out an email to all members asking them to contact the Registrar/Bingo Coordinator to sign up for working their required bingos.

Lead Bingo Worker:

• Manages the bingo operation for that day; early arrival and late departure is required.
• Mans the cash table.
• If there are any cancellations/no shows, the Lead Bingo Worker is to fill those worker positions in the easiest manner available to them.

Authorized by:

The Saskatoon Diving Club Executive